Carnegie Public Library

Board of Trustees Meeting

January 21, 2010 @5:00

Minutes

Present: Kathy Agnew, Chair; Susie Mosness, Vice-Chair; and Trustees Linda Larson, Dale Garrett, and Betty Streeter. Librarian Kate Lewis and and City Attorney Bill Frazier were also present.

Public Forum: City Attorney Bill Frazier was present to assist the Board in drafting a policy which describes the responsibility of the Library Staff in case of patron misconduct. The final draft will be shared with Mr. Frazier and the Sheriff’s Department so that all are aware of the policy.

Minutes: Minutes from December 10^th and 18^th were read and approved by all. Minutes were requested from the January 14, 2010 meeting to be read at the next meeting on February 11, 2010.

Budget: The monthly summary of the budget was examined. Chair Agnew questioned where to find the funds for the annual carpet cleaning by Big Sky Cleaners. She will ask the City. The CRF Fund raiser brought in $31, 418.00, $20,000 has been appropriated for reference material, aids for the community meeting room, and additional computers. Donor requested looking into setting up an endowment for the library. This will be discussed at the next regular board meeting. $3,000 has been reimbursed to the Capital Resource Fund. These funds were loaned by the FOL to pay off pledges to the Capital Campaign.

Old Business: Teck Brown Memorial

A beautiful book cabinet resides in the downstairs lobby of the Library purchased with funds donated in honor of Teck Brown. A memorial plaque has been ordered which will be mounted on the cabinet.

Maintenance: The Library Board is seeking bids for building maintenance including re-painting some interior walls, some lock work, caulking the storm windows, and some cement sealing outside. There have been reponses from Stoney Esp on the painting, and Dave Groff on the concrete. A motion was put forth by Trustee Garrett and seconded by Trustee Streeter to accept Stoney Esp’s bid of $240.00 plus the cost of paint. All agreed. Lewis will call Karl Conner regarding locks on the inside doors on McLeod and she will call one of the public schools about a lock bar. The Dave Groff bid was not discussed.

Partners in Learning: The first student from PIL from SGHS started a class a day at the Library January 19, 2010. Brandon Fossum will spend the rest of the semester learning what makes a library tick for an hour and a half a day. The Librarians benefit from Brandon’s help and Brandon gets high school credit for the class.

New Business: Behavior Policy

Using the Parmly Library’s Behavior Policy as a model, Librarian Lewis presented “General Rules for Library User Behavior.” The Board discussed and amended the policy. Lewis will make the changes and make sure all get a copy before the next meeting.

Pictures in the Meeting Room

Lewis informed the Board that the CRC Oil and Gas Group will sponsor pictures of the Pinedale, Wyoming extraction process. The pictures will hang in the Community Meeting Room.

Library Hours: Director requested a discussion concerning library hours between Tuesday and Thursday from 7:00-8:00 pm. This discussion will be added to the agenda of the February 11^th meeting.

Adjourned the Meeting @ 6:10 PM

The next Board Meeting will be February 11, 2010 @ 5:00 PM