Carnegie Public Library

Board of Trustees Meeting

May 13, 2010 @ 5:00

 

Present:  Kathy Agnew, Board Chair; Susie Mosness, Board Vice-Chair; Trustees Dale Garrett and Linda Larson.  Also present was guests John Ronneberg and Don Maas.

 

Public Forum:

Don Maas requested permission to put a flag pole up at the library.  The veterans would like to fly a different casket flag each week.  They would also like to fly a POW and MIA flad.  They wanted to put up the same type of pole they use at the cemetery.  The Legion members would be responsible for changing the flags weekly and providing lighting for them.  Kate had done some research on the subject and found rules for flying MIA flags.  The library was not listed as an appropriate place to display and MIA flag.  The board will discuss this matter further and get in touch with Mr. Maas. 

 

John Ronneberg explained the way the endowment is set up for the healthcare in Sweet Grass County.  He gave us examples of different ways to invest the money.  The Healthcare Endowment uses only the interest for expenses and leaves the principle in tact.  He suggested that we set it up as simply as possible.

 

Minutes:

The minutes from the April 15th meeting were read.  Trustee Garrett moved to approve and Trustee Larson seconded the motion.  All approved.

 

Budget:

The bill for cleaning the carpet was $487.60.  The estimate for cleaning all the carpet next year was $1308.00 excluding upholstery. 

 

David Agnew has repaired the locks.

 

Dave Groff’s bid for repairing the concrete in front of the building was $400.00.  We have to approve that bill.

 

We are still waiting for the sound system to be installed.  We have not been billed. 

 

We have used 92% of our budget.  Trustees Streeter and Larson will meet before the next board meeting.  Chair Agnew will discuss some of the budget issues with the city before we meet.

 

Old Business:

Library Display Board Policy -     Vice-Chair Mosness moved to accept the display policy for the library.                                                              Trustee Garrett seconded the motion.  All approved. 

 

Meeting Room Use Policy -            Susan Pauli complained about the condition of the kitchen.  She felt                                                                 we should be charging a fee for using the kitchen. 

                                                            The board felt further discussion of this matter was needed before                                                                 they changed the policy.  Issues include: who responsibility it is to                                                                   clean area after meetings.

 

Book Budget -                                   FOL CRF approved the $3000.00 expenditure for books.

 

 

 

New Business:

Chair Agnew said a committee was needed to evaluate the library director before the end of the fiscal year.  Chair Agnew and Vice-Chair Mosness will make up that committee.

 

Blake’s have been doing some maintenance around the building.  We have not received a bill.  We will ask the Garden Club and the Woman’s Club to designate their contributions for lawn maintenance. 

 

The meeting was adjorned at 6:30 pm.  The next meeting will be June 17th at 5:00 pm.