Carnegie Public Library

Board of Trustees Meeting

April 15, 2010 @ 5:00

Minutes

 

Present:  Kathy Agnew, Board Chair; Susie Mosness Board Vice-Chair; Trustees Dale Garrett, Betty Streeter, and Linda Larson.  Also present was Librarian Lewis and guest Dale Teachout.

 

Public Forum:

 Endowment Fund: Because the present Board does not agree with the previous plan to create an endowment through the Montana Community Foundation, Dale Teachout was asked to  speak to the Board about the logistics of setting up a different endowment fund.   Mr. Teachout explained the set-up process and requirements of such a fund.  He has written mission statements for non-profit organizations and offered his assistance with setting up such a fund.  Chair Agnew stated that she would like to see 5 members in the fund management committee; one from the Board, one from the FOL, and three others who have some investment experience.  The Board will invite Mr. John Ronneberg to the next meeting for further discussion on this topic.

 

Minutes:  The minutes from March 6th were read.  Trustee Mosness moved to approve and Trustee Garrett seconded the motion.  All approved.

 

Budget: 

Blue Sky:  Chair Agnew requested that Lewis contact Big Sky Service to clean the carpet.  The spending limit was set at $500.00.  Chair Agnew also requested that Lewis get bids from other carpet cleaning services for next year.

Karl Connor:  David Agnew volunteered his time last Saturday to work on the fire doors which open onto McLeod Street so Mr. Connor will finish the job by installing a faceplate for the deadbolt downstairs  and adjusting the door opener on the McLeod Street doors.

Dave Groff:  Mr. Groff submitted a bid for $400.00 for recapping the cement outside the McLeod Street doors.  He will do the work during the summer when it is warmer.

 

Library Display Policy:  Trustee Streeter presented a sample policy for patrons who wish to display works in the library.  The policy will be reviewed by the Board and City Attorney Bill Frazier and discussed at the next meeting.

 

Profit and Non-profit Meeting Room Use:  The meeting room policy is currently under review by the Board.  A change in policy will allow meeting room users such as The Jazz Society to charge admission in order to pay the musicians.  It was suggested that authors who come to a reading might also wish to sell their books.  The policy may request that a percentage of any profit made be paid to the library for room use.  This policy will also be discussed further at the next Board meeting.  Dale Garrett made a motion to allow the Jazz Society to charge admission on May 9th .  Trustee Mosness seconded the motion and all agreed.

 

Book Budget:  Librarian Lewis requested funds from the Carnegie Resource Fund for books since there is no more book money left in the budget.   Trustee Mosness made a motion to grant $3000 to the Library for books.   The motion was seconded by Linda Larson, all approved.  Chair Agnew will take the approved motion to the CRF committee for final approval.

 

Budget 2010:  Trustees Larson and Streeter will act as Budget Committee for the July 2010-June 2011 Library Budget.

The meeting was adjourned at 7:00 PM.  The next meeting will be May 13th @ 5:00.