Carnegie Public Library

Board of Trustees Meeting

June 17, 2010

MINUTES

Present: Kathy Agnew, Chair; Trustees Dale Garrett, Linda Larson and Betty Streeter. Librarian Kate Lewis was also present.

Public Forum: There was no public present.

Past Minutes: The minutes from May 13, 2010 were read and approved. Trustee Garrett moved to accept, Trustee Streeter seconded the motion.

Year end budget: The remaining budget was examined, there is approximately 8% remaining at this time.

OLD BUSINESS

Groff Concrete Bid: Mr. Dave Groff agreed to resurface the cement on the front steps of the McLeod Street steps when the weather is warm enough to do cement work. It has not been warm enough yet.

Sound system update: Mr. Brekke arranged for the installation of the speakers in the Community Room and the kitchen. The installation still needs two more speakers in the lobby , the installation of the control computer and the projector.

Bill from Blake Nursery: No bill has arrived yet. There was a discussion as to whether or not there was a landscaping fund in the City budget that would extend to the library. Kathy Agnew will inquire.

Budget Committee Report: Linda Larson and Betty Streeter reported that the figures they have arrived at are within $50.00 of the sample budget projected by the City Clerk. There is a budget work meeting with the City Council scheduled for Monday, June 21 @ 6:00 PM.

Meeting Room Policy: This discussion was tabled until the August meeting. Librarian Lewis was asked to supply a copy of the tracking form kept of meeting room users and donations made toward the use of the meeting room at the July 8 meeting. Board members were asked to consider charging a fee for meeting room use which would require a policy change.

Library Endowment Fund: Chair Agnew reported that the next step toward creating an endowment fund is to appoint a committee of three persons who are knowledgeable in this area to create a document specifying the terms of the endowment fund. Various persons were suggested; Chair Agnew said she would find out if they were interested in serving on the committee.

Edna Goosey Memorial: $100.00 was presented to the Board in honor of Edna Goosey who was librarian from 1973-1991. It was decided that this money would be placed in the care of the Friends of the Library who are planning a memorial for Mrs. Goosey which will be displayed in the Library.

Library Director’s Evaluation: The annual evaluation of the Library Director will be completed by the July 8 meeting.

Election of Officers of the Library Board of Directors: The election was postponed until the July meeting. Trustee Betty Streeter rendered her resignation at the meeting leaving an open seat on the Board. Remaining Board members were asked to consider assuming Board leadership positions as Chair Agnew has completed her two years as Board Chair.

Library Display Request: Mr. Al Monson requested permission to display a case containing colored wooden flutes in the library. The case will be locked but has glass sides and top and will make a colorful and artistic display. Trustee Streeter moved to allow the display and Trustee Larson seconded the motion. Mr. Monson will be required to sign the new display agreement recently adopted by the Board.

Librarian Lewis submitted the Public Library Standards form to Chair Agnew to sign. The Library is in total compliance for 2010-2011. The signed form will be mailed to the Montana State Library. Lewis also submitted the MontanaLibrary2Go invoice to be paid by the FOL-CFR Fund. Chair Agnew will take it to the CFR Committee for approval.

The next meeting will be held July 8 @ 6:00 PM.