Carnegie Public Library

Board of Trustees Meeting

August 11, 2011 @5:00PM

MINUTES

Present: Board Chair Linda Larson, Vice-Chair Susie Mosness; and Trustees Ann Tyler and Doris Roots. Librarian Kate Lewis was also present.

Past Minutes: Trustee Roots moved to approve the minutes from July 14^th. The motion was seconded by Trustee Tyler; all approved.

OLD BUSINESS

Budget: The annual library budget submitted by the Board of Trustees to the City Council for $105,566.00 is assumed to be approved. Unexpected building expenses include $1,000 to Tri-County Sheet Metal for AC maintenance when the library building was hit by lightning which knocked out at least one condenser, a fan and some electrical parts. Insurance may cover some of this expense. The 4^th Street door panic bar was stripped out again. Nevins Glass is looking into an alternative door locking system.

Library Endowment Committee: The committee will meet again on Monday @ 10:00 AM.

Newspaper Digitization Project: Lewis reported that the Montana Memory Project has now included newspapers in their collection. They have appointed Lauren McMullen to assist the Carnegie Library with the digitizing of the Big Timber Pioneer. The Montana Historical Society has some grant funding for newspaper projects and will consider funding one year of the Pioneer project.

Montana Author’s Gathering: 7 Montana authors showed up at the annual event to read and entertain patrons on Friday, August 5. The event was well attended and all enjoyed the intermission with food prepared by the Friends of the Library.

E-Reader Policy: The word “ driver’s” was added to “license” for clarity. Trustee Mosness then made a motion to approve the policy as amended. The motion was seconded by Trustee Tyler; all approved. The policy will be followed when checking out e-readers to library patrons.

NEW BUSINESS

Fall Workshop in Bozeman: Lewis asked the Board for approval to attend the Fall Workshop for Library certification credits September 23 and 24^th. FOL President Kathy Jones has agreed to manage the library on the 23^rd. Lewis asked permission to close the library on the 24^th. Trustee Roots moved to approve this request which was seconded by Trustee Mosness. All approved. The Saturday closing will be posted on the doors on Tuesday in order to notify patrons of the change in schedule.

Fall Federation Meeting: Librarian Lewis invited the Board to attend the South Central Federation of Libraries meeting to be held on October 1 at the Laurel Public Library from 10:00 to 3:00.

Montana Shared Catalog Meeting: Lewis informed the Board that she will be required to attend the Montana Shared Catalog meeting in Bozeman October 6-7^th. Librarian Scott will remain at the library.

Next Meeting: The next Library Board Meeting is scheduled for 5:00 on Thursday, September 8, 2011.