Carnegie Public Library

Board of Trustees Meeting

April 10, 2008 @ 6:30 PM

Present: Delores Hanson, Chair; Kathy Agnew, Vice-Chair; Dick Stanton, Susie Mosness, Dale Garrett, and Kate Lewis. Guest: Tom Biglen.

Minutes from March 13, 2008 were approved. Dick Stanton moved for approval, Susie Mosness seconded, all approved.

Library Directors Report included the month long library display housed at Sterling Savings Bank. The Library and the FOL hosted the Spring Meeting for the South Central Federation of Public Libraries. Librarians from 15 member libraries attended. Library volunteers and staff are making progress weeding the non-fiction. The FOL annual meeting and book sale required hours of preparation and cleanup by library staff but was well attended. A grant submitted to the Libre Foundation was awarded to the CPL. They will be sending children’s books valued at $1050.00. FOL supplied $350.00 toward the awarded book purchase.

Old Business

Montana Community Foundation-Tom Biglen was present to promote the endowment for the Carnegie Library through the MCF. Mr. Biglen requested $500.00 from the Carnegie Capital Resource Fund. This amount would solidify the intent to raise funds for the endowment fund as some time has gone by since the original contract was signed by the CPL Board. Dick Stanton moved to approve Mr. Biglen’s request for funds, Susie Mosness seconded. All approved. The check was written and delivered to Mr. Biglen at the meeting. Mr. Biglen reaffirmed his intent to lead the fundraising for the endowment.

Blake Nursery Bill- The landscaping project is not finished according to Sandi Blake of Blake Nursery. At least another $1,500 will be needed to finish the back part of the landscaping which includes some type of edging along the alley, the rest of the ground cover and the installation of the donor plaque plus the WWII recognition for the Veterans. Librarian Kate Lewis also requested a cement pad for the outside garbage bin and concrete bumpers in the parking lot to prevent patrons from parking on the grass and sprinklers.

Volunteers for the Summer Training- In response to the Library Staff request for time off to attend the Summer Institute Training Program sponsored by the Montana State Library usually held the first week of July, Delores Hanson checked with the City. Volunteer names, SS#’s, and hours will be needed by the City prior to the conference.

New Business

Punch List - Architect Eric Simonsen and Builder Troy Griffin are consulting by e-mail after being present at the Library for the one-year walk through. They are checking with vendors and scheduling repairs for the lighting upstairs, and the door closure to the storage closet downstairs. Troy has agreed to send the plumbing specs so the drinking fountain and the men’s toilet can be repaired. Susie Mosness agreed to be the contact person for these repairs.

HVAC System- Kathy Agnew made contact with Skilly 3, the vendor for the 6 new Lennox Furnaces. Skilly 3 quoted $250.00 per visit to maintain the new system. Susie will call Graybeals of Livingston, Tri-Country also of Livingston and local Oscar Steene. An HVAC maintenance person has yet to be selected. Quotes and services are still being compared. This information is also necessary for determining the budget for next year.

Budget Committee Kathy Agnew prepared and presented a printout showing a preliminary budget for 08-09. All were asked to inspect it for expenditures which may have been omitted. Dick Stanton requested a recap of the budget by the Board before it is presented to the City Council for approval. All agreed but the date for this meeting is yet to be determined.

Trustee Training- Trustee training by Jim Semmelroth of the Trustee College in Colorado is being coordinated by Sue Jackson of the Montana State Library. Jim will be training in Red Lodge in the Fall. It may be possible to coordinate a joint training with the Carnegie Library in Red Lodge. The CPL Board expressed an interest in the training if they didn’t have to travel too far.

Building Coordinator - The Board expressed a desire to appoint a Building Coordinator to handle the many aspects of running the physical building. Librarian Kate Lewis has been doing it but the new Board has taken over some of the responsibilities. The situation was tabled after a discussion which pointed out that the Building Coordinator had no power to act or approve expenses on their own, everything must go to the Board and ultimately the City. Because this is the first year in the renovated library, the added responsibilities were called “growing pains” by Susie Mosness.

Kathy Agnew-Will not be in town for the next regular Board Meeting and requested a postponement of the next meeting to May 15, 2008 instead of May 8. At this time Susie Mosness declared that she would be out of town April 22-May 2, 2008 FYI.

Meeting ended at 8:45.