Carnegie Public Library Board of Directors

Meeting August 14, 2008 @ 6:30 PM

Minutes

Present: Kathy Agnew, Chair; Dale Garrett, Betty Streeter, and Kate Lewis, Librarian.

Approval of Minutes: Dale Garrett moved to approve the minutes of July 10, 2008. Kathy Agnew seconded the motion. All approved.

Public Comment: There was no public present.

Librarian’s report: See following page

OLD BUSINESS

Budget- Kathy Agnew handed out the Final Preliminary Budget for 2008-2009. The City of Big Timber has 45 days to make changes in the projected budget. The final total for the Carnegie Library is $102,393.00 compared to $95,954.00 for 2007-2008.

Blake Nursery Billing- Blake’s presented a bill to the City of Big Timber for $352.51 for spring clean-up of the library yard. The landscaping project was completed in early August when curbing and rocks were added to the alley and SW side of the building. The only remaining part of the project will be the placement of the War Memorial plaque which will be mounted on a large boulder and placed in the yard. The final bill will be paid from the Maintenance account, line item 360.

HVAC-Librarian Kate Lewis reported that she has been in communication with Mike Skillikorn of Skilly3, the installers of the HVAC system. Mike contacted the engineers at A&E Architectural firm who designed the HVAC coolant filtering system. Mike has agreed orally to redesign the system at his own expense if it is not in compliance with the engineer’s design. He also agreed to request a new fan motor from Lennox, the manufacturer to replace the one that seized after one summer of use.

Fourth Street Door- Now that the City has agreed to fund the installation of an automatic door opener, this project can move ahead. Kathy Agnew agreed to speak to Gayle, the City Clerk, to see if Lonnie McDermott can begin the electric work. Kate agreed to contact Eric Simonsen, the architect, for his design recommendations. Nevin’s Glass of Livingston submitted a bid May 7, 2008 @ $1,920.00 for each automatic door opener. This does not include the wiring.

Wagenaar Memorial Plaque- Cal-Graph finished the plaque honoring the Wagenaars for their donation which was used to start the Audio CD Collection. It has been placed on the cabinet which holds the collection. Kate wrote and sent a letter notifying and thanking the Wagenaars. The invoice for Cal-Graph is $93.69 to be paid by the Carnegie Capital Resource Fund. Kate gave a copy of the bill to Kathy Agnew at the meeting.

Since Kathy Agnew has recently replaced Delores Hanson as Board Chair, she needs to be added as a signotor on the Resource Fund Account. There was a motion made by Dale Garrett to have Kathy replace Delores as signator on the Account. Betty seconded the motion and all approved. Susie Mosness will remain the other signator.

Montana Community Foundation- The board received a statement from the MCF showing a balance of $583.71. The expected amount for the endowment is $25,000. Currently Mr. Tom Biglen has volunteered his services as fund-raiser. He is sending out mailings to select patrons asking for their donations to the fund.

Carnegie Capital Resource Fund- It was agreed by the Board that it was time to prepare for another fundraising for the Capital Resource Fund. Dale Garrett agreed to contact Kathy Jones, President of the FOL, for FOL support in the mailing process. Kate reminded everyone of the idea to let donors know there are three funds which support the library so they could choose from the FOL, the Endowment Fund, or the Capital Resource Fund.

NEW BUSINESS

Orientation for New Board Members- Betty Streeter was the only new Board member present. Kathy Agnew described the duties and meeting times to her. The Librarian supplied her with the Board of Trustees Manual and a copy of library policies. It was determined that an earlier time for the monthly Board meeting would better meet the needs of the present Board.

Livingston Fall Workshop- September 19-20^th marks the dates of the Annual Fall Workshop hosted and funded by the Montana State Library. Librarians and Board members alike are invited to attend this training. Kate and Jacque both need to attend the cataloging class Friday, September 19 leaving no one to run the library. Kate asked for Board approval to close the library that day. Kathy will discuss the close with Susie Mosness and Kate will ask Kathy Jones if they can cover the library that day. If not, patron will be notified by a sign on the door in advance and by an ad in the newspaper.

New 5 Year Plan for CPL- Five years ago the CPL adopted a 5 year plan which has been accomplished for the most part. There was a general discussion to determine interest in generating a new 5 year plan. Kate contacted Maggie Meredith of the MSL to see if she could lead such a process and is waiting to hear back.