Carnegie Public Library

Board of Trustees Meeting

February 14, 2008

 

Present:  Delores Hanson, Chair; Kathy Agnew, Vice-Chair; Susie Mosness, Dale Garrett, Dick Stanton, and Kate Lewis. 

 

Minutes from January 10th were amended by Delores and then approved as amended.

 

Public Comment 

Maggie Buttrell attended to keep up with progress being made on the 4th Avenue doors.  She measured the door gap when the wind was blowing at 35” and feels that the doors are unsafe and difficult for a disabled person to open.  She said that this is a discrimination issue and has spoken to the architect and the Department of Labor and Industry about how to file a complaint.  A formal complaint has not been filed.  Maggie hopes to make everyone aware of the door problems in order to avoid a lawsuit down the road.  There was a discussion about solutions to the door problems.  Maggie reported that the architect, Eric Simonsen, told her that an automatic door closure like the one at the Post Office would cost less than $2000.  It was unknown whether the auto door would stay closed during high winds.  A vestibule may be needed to block the wind.  Any improvements will be a budgetary item and must go through the city.  Dale Garrett suggested that a bell or a video cam be installed to alert the librarians when someone needs assistance with the door.

 

Librarian’s Report

Included in library activities for January-February were the first movie night, Jessica Zemsky’s prints were framed and are ready to hang, and plans for possible GED classes to be held at the library.

 

OLD BUSINESS

Snow Removal

The contract with Down to Earth snow removal was previously approved by the Board on the condition that the City if Big Timber could not do the library snow removal.  The City reported that indeed, they could not take care of snow removal for the library.  Kate was asked to take the signed contract with Down to Earth to the City to be filed. Library staff will call and remind DTE that the library is open on Saturdays so snow removal is needed in case of a Saturday snow.

Copier

Between the bids by J&H Office Supply and Terrell’s of Bozeman, the better bid so far is the Kyocera KM-1650 Copier/Printer for $2,995 with a $15 monthly service fee.

March 15 Federation Meeting

Delores asked which Board members would be able to attend the Federation meeting.  Susie Mosness and Dale Garrett thought they would both be here with the FOL serving lunch and so could attend part of the meeting.

 

 

Wallpaper Mural

Susie Mosness moved to approve the Library staff request for funds from the Carnegie Public Library Resource Fund for Lone Mountain Paper and Paint of Bozeman.  Dick Stanton seconded the motion. All were in favor.  The check will be issued upon completion of the project.

Website Changes

The board requested that a page describing the CPL Resource Fund be posted on the Library website for those patrons who would like to contribute.

Library Art

Kathy Agnew volunteered to communicate with artist Sheila Miles about her offer to donate art to the library.

Signatures on CPL Resource Fund account.

Susie Mosness and Delores Hanson will be the signatures on the account.

CPL Resource Fund Report

The fund currently holds $14, 520.00.

 

NEW BUSINESS

Carnegie Capital Campaign Request for Funds

Mary Lair of the Carnegie Capital Campaign requested funds from the Resource Fund for an unfulfilled pledge of $2,000.  Kathy Agnew moved to approve the request and Susie Mosness seconded the motion. All approved.  Delores wrote the check for $2,400.  The $400 was previously approved for the reimbursement to the Campaign Fund for the mailing costs of the Resource Fund. 

Request for funds for the Montana Community Fund

The request for $500.00 by Tom Biglen for the endowment fund was tabled until a later meeting.

Donation Policy

Delores offered a motion to approve the gift/donation policy compiled by the library staff with the amendment of adding the date approved and the statement that the document would be reviewed every three years like all library policies.  Kathy Agnew seconded the motion.  All approved.

Dissolve Mailing Committee for the Resources Fund

Kathy Agnew moved to dissolve the Mailing Committee for the Resource Fund.  Dick Stanton seconded the motion and all approved.

FOL on the Board of Trustees

Delores moved to amend the By-Laws of the CPL by adding a Section 4-A which will read “not more than one member of the Friends of the Library Board of Directors shall serve on the Board of Trustees for the Library.”  Dale seconded, all approved.