Carnegie Public Library
Board of Trustees Meeting
February 11, 2010
Minutes
Present: Kathy Agnew, Chair;
Susie Mosness, Vice-Chair; and Trustees, Linda Larson and Betty Streeter. Also present
were Kate Lewis, Librarian and Doug Brekke, Electrical Engineer.
Approval of the Minutes: The
minutes from the January 14th Board Meeting were read.
Trustee Mosness moved to approve them, seconded by Trustee
Streeter. All approved. The Minutes from
January 21 were then considered for approval.
Trustee Mosness moved to approve, seconded by Trustee Larson. All approved.
Old Business: The Library
User Behavior Policy was discussed.
Prior to the meeting, City Attorney Frazier asked that the last
paragraph be removed in order for him to approve the legal aspects of the
policy. The Board asked Lewis to create
a form letter which would be mailed to violators of the policy. They also asked for a place for signatures to
be added. There was a motion by Trustee
Larson to approve the policy with the above changes. The motion was seconded by Trustee Mosness
and approved by all.
Public Forum:
Mr. Doug Brekke, Electrical
Engineer, of Big Timber was present to place a bid on the installation of an
audio-visual system in the Community Room.
He described work that he has done at the Gallatin County Courthouse,
The Bozeman City Commissioner’s Building, and several classrooms at MSU. He proposed a cabinet-like fixed podium which
would house a PC, microphone, and various connectors for other necessary
equipment. He described a distributed
sound system which would be managed by multiple speakers installed in the ceiling. The sound would be controlled by digital
signal processors which control volume and eliminate feedback. For panel discussions, several microphone
jacks would be installed in the walls around the room. He also suggested a new projector to be
mounted on the ceiling. There was a
general discussion about other options which could be added to the package such
as an annotation system and a document camera which would add $5,500 to the
bid. Lewis asked if Mr. Brekke could
also add the wiring for 2 cameras which would display the basement rooms to an
upstairs monitor. He agreed to that and
also stated that he would remove the present system in the meeting room. Mr. Brekke’s time frame was completion before
April 1, 2010.
Trustee Mosness moved to approve
Mr. Brekke’s bid without ordering another screen but with ordering an Epson
projector to be completed in the time frame given. Trustee Streeter seconded, all approved. This project will be funded by the FOLCRF funds.
The original bid including a screen was $8,667.20. The Board added an Epson Power-lite 83
Projector which would cost less the $1000.00 according to Mr. Brekke. This
brings the total bid to approximately $9,667.20.
Expenditures:
Chair Agnew checked with the City
of Big Timber about monies remaining in the annual budget to hire a company to
clean the carpets. She stated the figure
of $521.50 was available for this job.
Lewis agreed to call Blue Sky Restoration and other carpet cleaners to
see what could be cleaned for that amount.
Lewis asked if the Board wanted to consider the purchase of a carpet
cleaner for the Library for small jobs.
The idea was tabled until another time.
Internet Usage Policy: All
Board members were asked to read over the policy and be ready to make a vote on
it at the next meeting.
Contractors/Vendors for Library Maintenance:
Stoney Esp was approved for the
paint contract at the last meeting.
Dave Groff agreed to come by and
look at the concrete work needed.
Karl Connors came by to examine
what type of locks and adjustments the McLeod Street doors need.
Sam Spector agreed to bring by a
bar for the McLeod Street inside door.
Community Room Picture Display:
Chair Agnew stated that a policy
was needed to control what was mounted on the walls for display inside the
library. Lewis stated that she did not think she needed Board approval to allow
educational displays in the Meeting Room.
There was a motion put forward by Trustee Larson and seconded by Trustee
Streeter that a policy be created for this purpose. All the Board members approved. Agnew appointed Vice-Chair Mosness and
Trustee Streeter to come up with a policy for consideration before the next
meeting.
Library Hours: Librarian
Lewis explained to the Board how she and the other Librarian were the only
people in the building night after night between the hours of 7:00 and 8:00 PM
Tuesday through Thursday. It was
suggested that that hour be moved to the beginning on the day. Trustee Mosness moved that the new Library
hours would be from 10:00 AM to 7:00 PM, Tuesday through Thursday and 10:00 AM
to 6:00PM on Friday and Saturday. The
motion was seconded by Trustee Larson.
All approved.
Library Endowment: Chair
Agnew said she had been approached by a library donor who would like to
contribute funds toward an endowment for the future of the library. This discussion was tabled until future date.
The meeting adjourned at 6:45.
The next meeting will be held on March 11, 2010 @ 5:00.