Carnegie Public Library Board of Trustees

Minutes January 10, 2008 6:30 PM

Present: Delores Hanson, Chair; Kathy Agnew, Vice-Chair; Susie Mosness, Dick Stanton, and Kate Lewis.

Approval of Minutes from December 13, 2007. Susie Mosness moved to approve, Dick Stanton seconded, all approved.

Public Comment- There were no members of the Public present. A response to Maggie Buttrell’s visit to the December 13 meeting will be made by telephone by Delores Hanson. Maggie was present to discuss the need for a better door to the Fourth Street entrance which would be more ADA friendly. She reported that the current door is difficult to open and should be able to open by using a push button like the doors at the Post Office. Dick Stanton discussed the door with the Building Committee who explained that the during the building project that although a door with a push button was the desirable choice, it was not a high priority due to so many other expenses. The current door does meet ADA requirements for a public building. All members of the Board expressed an interest in upgrading the door as soon as financially possible.

Old Business

Punch List- There has been ongoing communication regarding the Library Punch List leftover from the Building Project. The architect, Eric Simonsen, and the builder, Troy Griffen, have both been notified about the remaining work that needs attention. Kate will call Troy and set up a date for him to do the necessary work at the CPL. The Project is approaching the one year mark since completion and there are warranty issues which can be taken care of when Mr. Griffen gets here. Joe Hansen will respond to the architect. Mr. Hansen has called Building Committee meeting for January 29^th at 5:30 to make sure all of the building issues are taken care of.

Down to Earth - Kathy Agnew spoke to the Fossums of DTE to determine if the bill for snow removal was being interpreted correctly. They charge $20 for each removal. Kathy also spoke to Mayor Taylor to suggest that the City might take over the snow removal for the Library since they are close by. Mayor Taylor had not responded in time for the meeting, this will be discussed at the next meeting. Meanwhile, Dick Stanton moved that the Board sign the snow removal contract with DTE, Susie Mosness seconded the motion, all approved.

Blake Nursery-The Blakes have submitted the third bill for the landscaping project for $9,163.14. This will be paid by the line of credit from Citizen’s Bank and covered by pledges still incoming. There are still a few things left to finish for this project including the back of the library, the circular bench out front, and the installation of the two plaques honoring the donor and the war veterans. There is still about $1,500 left of work to be completed. This final amount will be billed by the Blake Nursery when the job is completed in the Spring. Delores will call Alex Blake to set up a meeting to discuss the memorial plaque for the Legion.

New Business

Capital Resources Fund Report-Susie Mosness reported that there was $11,345.00 in the fund with another $500.00 coming in from Stillwater Mine. Tamara Warwick is keeping a database of donors and Delores is handling the Thank You cards. Thank you cards were made by Dale Garrett and Sue Tooley of the FOL. Kathy Agnew moved that the original appropriation of $400.00 for the mailing from the Capital Campaign be returned to the Capital Campaign from the Resource Fund. The Board will request that the FOL transfer the balance of the $400.00 held in the FOL account to the Resource Fund. Dick Stanton seconded the motion, all approved.

Request for Funds- Delores received a letter from Tom Biglen requesting a donation of $500.00 from the Resource fund to be used for the MCF Endowment Fund. Kathy Agnew moved to table the request until all the March budgeting needs of the library can be considered. Susie Mosness seconded the motion.

Copier- The service contract on the Library copier has expired. The machine is currently working but has a limited future. Terrell’s Office Supply submitted a bid for a Toshiba multi-function color copier for just under $6,000. The City of Big Timber will also be shopping for a new copier, the Board suggested that Kate share information with the City about the current copier. Research is needed before another purchase.

Upcoming- On March 17, 2008 @ 6:00 there will be a budget work meeting at the City Hall. Library Board members and librarians will meet with the Council to begin the budget process for 2008-2009. Also upcoming is a City Council Meeting on January 21, 2008 @ 6:30. Council and Board will begin the meeting with a tour of the Carnegie Public Library and then move to the City Hall.

Budget Committee- Kathy Agnew , Susie Mosness, Kate Lewis, and Jacque Scott were appointed by the Board Chair to be the Budget Committee for the upcoming budget proposal.

Tally of funds given for Meeting Room use- Librarian was asked by the Board to make a tally of the total donated for the use of the Community Meeting Room for 2007-2008.