Carnegie Public Library Board of Trustees

Minutes Board Meeting July 10 2007, 5:00 pm

 

Present:  Delores Hanson, Vice-Chair;   Susie Mosness, Hal Henning, Kathy Agnew and Kate Lewis.  Debbie Frazier was absent.

Guests: Tom Biglen, Bob Steensland, and Sandi Blake.

 

 

OLD BUSINESS

Minutes from June 12th read and  approved .

 

Budget

Kathy Agnew presented a copy of the revised library budget proposal to all.  The revision removes $1700 from Line  Item 330 for Ebsco magazine/periodical subscriptions and places it under Line Item 225 which is for the purchase of books.   The State Library funded part of the expenses for the Gale Database this year so that expense became $2900 instead of $4600.  The revised proposed budget total is now $ 91,137.

 

NEW BUSINESS

Susie Mosness- was introduced as the new board member replacing  Betty O’Dell who retired June 12, 2007 after 10 years of service on the Board of Directors.

 

Bridget Johnson-Federation Coordinator for South Central Federation was scheduled but was unable to attend.

 

Bob Steensland- represented the American Legion, Post 19 and the Montana American Legion.  He was present to discuss the trees that were planted in front of the library years ago in honor of Big Timber soldiers who gave their lives in service during WWI.  These old trees were removed and planed into lumber which is being stored at the landfill.  Mr. Steensland and the Legion would like to see the lumber from the trees used to make another war memorial so these men would not be forgotten.  Old minutes from October 13, 2003 reflected this same idea but stated that the memorial would be recreated at no cost to the library.  Mr. Steensland suggested that the cost of the memorial be shared by the Legion, the city and the library.  Sandi Blake was present from Blake’s Nursery who will be doing the landscaping in August.  It was agreed that a pleasant and meaningful memorial could be placed within the landscaping scheme.  It was suggested that Cal-Graph could make a weatherproof plaque matching the existing Landscaping Donor plaque which will be placed in the front yard and the wood be used to build a bench which would be placed near the plaque.  Mr. Steensland will speak to Cal-Graph and the Legion and return for another board meeting in the future.

 

Library Director’s Evaluation  Kate Lewis, Library Director, has not had an evaluation  since November, 2005.  Delores Hanson, Co-Chair appointed Hal Henning and Debbie Frazier to form an evaluation committee and begin the evaluation process.  Kate was asked to do a self-evaluation to give to the committee.  Kate was also asked to give the committee a copy of her last and only evaluation written by Lauren McMullen.   It was suggested that the evaluation tool may need to be evaluated.

 

Election of Board Officers

Delores Hanson was elected to take over the position of Board Chair.  Kathy Agnew was elected to serve as Vice-Chair.  Both were elected by unanimous vote by those present.  Hal Henning agreed to represent the library to various vendors who worked on the building project.

 

Signatures

Kate Lewis asked for the signature of the Board Chair for the Collection Management Policy 2007-2010 which has been approved by the Montana State Library.  The Board Chair also signed a form for the State Library Public Library Standards.  This form is a commitment by the Carnegie Public Library of Big Timber to the creation of a disaster plan by October, 2007.  Training in the creation of a disaster plan for libraries was given at the Summer Institute July 5-7, 2007 which Kate Lewis attended. 

 

Special Meeting Date

 Board Chair Delores Hansen called a special meeting for July 17, 2007 at 5:00 in order to catch up with unaddressed board concerns.   The meeting was adjourned at 6:50 p.m.